1. Data Protection Overview

General Information
The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data refers to all data with which you can be personally identified. For detailed information on the topic of data protection, please refer to our privacy policy listed below this text.

Data Collection on This Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the section “Notice Regarding the Responsible Party” in this privacy policy.

How do we collect your data?
Your data is collected when you provide it to us. This could be data that you enter in a contact form, for example.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This data is primarily technical (e.g., the browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right to request information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data in certain circumstances. Furthermore, you have the right to file a complaint with the relevant supervisory authority.

You can contact us at any time regarding these matters and any other questions about data protection.

2. Hosting

We host our website with the following provider:
IONOS
The provider is IONOS SE, Elgendorfer Str. 57, 56410 Montabaur, Germany. When you visit our website, IONOS collects various log files, including your IP addresses. For details, see IONOS’s privacy policy: https://www.ionos.de/terms-gtc/terms-privacy.

Using IONOS is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring our website is displayed as reliably as possible. If consent has been requested, processing is based solely on Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.

Data Processing Agreement
We have entered into a data processing agreement (DPA) for the use of the above service. This is a contract mandated by data protection laws that ensures this provider processes personal data only according to our instructions and complies with the GDPR.

3. General Information and Mandatory Information

Data Protection
The operators of this website take the protection of your personal data very seriously. We handle your personal data confidentially and in accordance with legal data protection regulations as well as this privacy policy.

If you use this website, various personal data will be collected. Personal data refers to data with which you can be personally identified. This privacy policy explains which data we collect and what we use it for. It also explains how and for what purpose this happens.

We would like to point out that data transmission over the internet (e.g., communication via email) may have security vulnerabilities. It is not possible to completely protect data from access by third parties.

Notice Regarding the Responsible Party
The responsible party for data processing on this website is:

Hövelmann Logistik GmbH & Co. KG
Hurler Str. 109
46459 Rees, Germany

Authorized Managing Directors:
Bernd Hövelmann, Dirk Hövelmann, Ruth Hövelmann

Phone: +49 2851 870-0
Email: info@hoevelmann-logistik.de

The responsible party is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration
Unless a more specific retention period has been mentioned within this privacy policy, your personal data will remain with us until the purpose for data processing ceases. If you assert a legitimate deletion request or revoke consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the data will be deleted once these reasons cease to apply.

General Information on the Legal Basis for Data Processing on This Website
If you have consented to data processing, we process your personal data based on Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data are processed according to Art. 9(1) GDPR. In the case of express consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25(1) TTDSG. The consent is revocable at any time. If your data is necessary for the performance of a contract or for pre-contractual measures, we process your data based on Art. 6(1)(b) GDPR. Furthermore, if your data is necessary to fulfill a legal obligation, we process it based on Art. 6(1)(c) GDPR. The data processing may also be based on our legitimate interest according to Art. 6(1)(f) GDPR. The specific legal bases for each individual case are explained in the following sections of this privacy policy.

Data Protection Officer
We have appointed a data protection officer:

secopan gmbh
Am Schönblick 14
D-71229 Leonberg, Germany
Phone: +49 7152-56958-0
Email: datenschutz@secopan.de

Recipients of Personal Data
In the course of our business activities, we work with various external entities. In some cases, this may also require the transmission of personal data to these external entities. We only pass on personal data if it is necessary for the fulfillment of a contract, if we are legally obligated to do so, if we have a legitimate interest in the transfer, or if another legal basis permits the data transfer. In the case of processing by data processors, we only transfer personal data based on a valid data processing agreement.

Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your explicit consent. You can revoke any consent you have already given at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, RIGHTS, AND FREEDOMS OR THE PROCESSING IS FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21(2) GDPR).

Right to File Complaints with Regulatory Authorities
In the event of breaches of the GDPR, data subjects have the right to file a complaint with a regulatory authority, particularly in the member state where they have their habitual residence, place of work, or where the alleged breach occurred. The right to file a complaint is without prejudice to any other administrative or judicial remedies.

Right to Data Portability
You have the right to have data that we process based on your consent or in the performance of a contract automatically delivered to you or a third party in a commonly used, machine-readable format. If you request the direct transfer of data to another responsible party, this will only be done to the extent that it is technically feasible.

Information, Correction, and Deletion
Within the scope of the applicable legal provisions, you have the right to request information free of charge at any time about your stored personal data, its origin and recipient, and the purpose of the data processing, and if necessary, the right to correct or delete this data. You can contact us at any time regarding this or any other questions on the subject of personal data.

Right to Restrict Processing
You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time. The right to restrict processing exists in the following cases:

• If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
• If we no longer need your personal data, but you need it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
• If you have filed an objection under Art. 21(1) GDPR, a balance must be struck between your and our interests. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data – apart from being stored – may only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state.

SSL or TLS Encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator. You can recognize an encrypted connection by the fact that the address bar of the browser changes from “http://” to “https://” and by the lock symbol in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Advertising Emails
We hereby object to the use of contact data published within the framework of the legal notice obligation for sending unsolicited advertising and information materials. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam emails.

4. Data Collection on This Website

Cookies
Our website uses so-called “cookies.” Cookies are small data packets that do not cause any harm to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.

Cookies can be from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary since certain website functions would not work without them (e.g., the shopping cart function or the display of videos). Other cookies may be used to evaluate user behavior or for advertising purposes.

Cookies that are necessary for carrying out the electronic communication process, for providing certain functions you have requested (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring the web audience) are stored based on Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of its services. If consent has been requested for the storage of cookies and similar recognition technologies, processing is carried out solely based on this consent (Art. 6(1)(a) GDPR and § 25(1) TTDSG); consent can be revoked at any time.

You can configure your browser to notify you when cookies are set and only allow cookies in individual cases, exclude the acceptance of cookies in certain cases or in general, and activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.

You can find out which cookies and services are used on this website in this privacy policy.

Server Log Files
The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data will not be combined with other data sources.

The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free display and the optimization of its website – for this, the server log files must be recorded.

Contact Form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR if your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; consent can be revoked at any time.

The data you enter in the contact form will remain with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after the inquiry has been fully processed). Mandatory statutory provisions – particularly retention periods – remain unaffected.

Inquiry via Email, Phone, or Fax
If you contact us via email, phone, or fax, your inquiry, including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR if your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; consent can be revoked at any time.

The data you send to us via contact inquiries remains with us until you request its deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – particularly retention periods – remain unaffected.

5. Plugins and Tools

Google Maps
This website uses the map service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transmission. If Google Maps is activated, Google may use Google Fonts for uniform representation of fonts. When you call up Google Maps, your browser loads the necessary web fonts into your browser cache to display texts and fonts correctly.

The use of Google Maps is in the interest of an appealing presentation of our online offers and easy accessibility of the locations indicated by us on the website. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. If consent has been requested, processing is carried out exclusively based on Art. 6(1)(a) GDPR and § 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information in the user’s device (e.g., device fingerprinting) under the TTDSG. Consent can be revoked at any time.

The data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.

More information on the handling of user data can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=en.

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the USA that aims to ensure compliance with European data protection standards when processing data in the USA. Any company certified under the DPF undertakes to comply with these data protection standards. More information can be obtained from the provider via this link: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?contact=true&id=a2zt000000001L5AAI&status=Active

6. Our Own Services

Handling Applicant Data
We offer you the opportunity to apply for a job with us (e.g., via email, by post, or via an online application form). Below, we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection laws and all other statutory provisions and that your data will be treated confidentially.

Scope and Purpose of Data Collection
If you send us an application, we process your related personal data (e.g., contact and communication details, application documents, notes from interviews, etc.) as necessary to decide on establishing an employment relationship. The legal basis for this is § 26 of the German Federal Data Protection Act (BDSG) under German law (preparation for an employment relationship), Art. 6(1)(b) GDPR (general contract initiation), and – if you have given consent – Art. 6(1)(a) GDPR. The consent can be revoked at any time. Within our company, your personal data will only be shared with persons involved in processing your application.

If the application is successful, the data submitted will be stored in our data processing systems based on § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment relationship.

Retention Period of Data
If we are unable to offer you a position, you reject a job offer, or withdraw your application, we reserve the right to retain the data you have submitted based on our legitimate interests (Art. 6(1)(f) GDPR) for up to six months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted, and the physical application documents will be destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the six-month period has expired (e.g., due to an impending or pending legal dispute), deletion will take place only when the purpose for further retention no longer applies.

A longer retention period may also occur if you have given your consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.

Inclusion in the Applicant Pool
If we do not offer you a job, there may be the possibility of including you in our applicant pool. In case of inclusion, all documents and details from the application will be transferred to the applicant pool to contact you in case of suitable vacancies.

Inclusion in the applicant pool is based solely on your explicit consent (Art. 6(1)(a) GDPR). The consent is voluntary and has no relation to the ongoing application process. The affected person can revoke their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal retention reasons.

The data from the applicant pool will be irrevocably deleted two years after consent is given at the latest.

7. Social Media Profiles
   We maintain publicly accessible profiles on social networks. The individual social networks we use are listed below.

Social Network Data Processing
We maintain publicly accessible profiles on social networks. The individual social networks we use are listed below.

Social networks like Facebook, Twitter, etc., can generally analyze your user behavior comprehensively when you visit their websites or a website with integrated social media content (e.g., like buttons or ads). When you visit our social media presence, numerous data protection-relevant processing operations are triggered. In detail:

If you are logged into your social media account and visit our social media presence, the operator of the social media platform can associate this visit with your user account. However, your personal data may also be collected under certain circumstances even if you are not logged in or do not have an account with the respective social media platform. This data collection occurs in this case, for example, through cookies stored on your device or by recording your IP address.

With the help of the data collected in this way, the operators of the social media platforms can create user profiles in which your preferences and interests are stored. This allows personalized advertising to be displayed inside and outside of the respective social media platform. If you have an account with the respective social network, the personalized advertising can be displayed on all devices on which you are logged in or have been logged in.

Please note that we cannot track all processing on the social media platforms. Depending on the provider, additional processing operations may be carried out by the operators of the social media platforms. Details can be found in the terms of use and privacy policies of the respective social media platforms.

Legal Basis
Our social media presences are intended to ensure the broadest possible presence on the internet. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. The analysis processes initiated by the social networks may be based on differing legal grounds, which must be specified by the operators of the social networks (e.g., consent within the meaning of Art. 6(1)(a) GDPR).

Controller and Assertion of Rights
If you visit one of our social media presences (e.g., Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (access, rectification, deletion, restriction of processing, data portability, and complaint) both against us and against the operator of the respective social media platform (e.g., against Facebook).

Please note that despite the joint responsibility with the social media platform operators, we do not have full influence on the data processing operations of the social media platforms. Our options depend significantly on the corporate policy of the respective provider.

Retention Period
The data directly collected by us via the social media presence will be deleted from our systems as soon as you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory provisions – especially retention periods – remain unaffected.

We have no control over the retention period of your data, which the social network operators store for their purposes. For details, please refer directly to the privacy policies of the respective social network operators (e.g., in their privacy policies, see below).

Individual Social Networks
Facebook
We have a profile on Facebook. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereafter “Meta”). According to Meta, the data collected is also transferred to the USA and other third countries.

We have entered into an agreement with Meta on joint processing (Controller Addendum). This agreement specifies the data processing operations for which we or Meta is responsible when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising settings independently in your user account. To do this, click on the following link and log in: https://www.facebook.com/settings?tab=ads.

The data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

Details can be found in Facebook’s privacy policy: https://www.facebook.com/about/privacy/.

Instagram
We have a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://help.instagram.com/519522125107875, and https://de-de.facebook.com/help/566994660333381.

For details on how they handle your personal data, see Instagram’s privacy policy: https://help.instagram.com/519522125107875.

XING
We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. For details on how they handle your personal data, see XING’s privacy policy: https://privacy.xing.com/en/privacy-policy.

LinkedIn
We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

For details on how they handle your personal data, see LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

YouTube
We have a profile on YouTube. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details on how they handle your personal data, see YouTube’s privacy policy: https://policies.google.com/privacy?hl=en.